Home

Profile

EC Newsletter

EC Members

EC Events

Events

Links

Membership

Code of Conduct

EC By Laws 

For Members Only

Contacts

The By-Laws of “The Emerald City

(Revised 26 April 1997)

______________________________________________________________________

Article I. Identification

  1. The official name shall be “The Emerald city”

 

Article II. Duration

1. “The Emerald City shall be organized to operate in perpetuity.

2. The Emerald City’ shall not be dissolved or divided without an affirmative vote of two-thirds of the Members at a Business Meeting called for that stated purpose.

 

Article Ill. Purposes

1. The Emerald City shall serve the following Purposes:

1.1. To offer opportunities for Members, Spouses, Significant Others and Guests to meet others with similar interests in Cross-dressing.

1.2. To help Spouses and Significant Others In gaining understanding of Cross-dressing.

1.3. To provide safe and comfortable public, semi-public, and private social and educational activities for Members to build self confidence and to improve their presentation.

1.4. To associate with and aid in the development of other regional and national groups and events that share or supplement the Purposes of “The Emerald City”.

1.5. To provide speakers and materials for the education of the public and other communities to promote acceptance and dispel fear and ignorance of Cross-dressing.

1.6. To identify and develop leaders who will carry on and expand the work of “The Emerald City” as an enduring, healthy, useful organization.

 

Article IV. Scope

1. “The Emerald City” shall serve the Cross-dressing communities of the Seattle area and the Pacific Northwest region.

2. “The Emerald City” shall promote a positive image to the business community, the media, and the general public.

3. “The Emerald City” may support legislation which protects the rights of all minorities and may assist public officials in formulating laws and decisions affecting fair and equitable human rights.

4. “The Emerald City” shall be social, educational, and non-profit.

5. “The Emerald City’ shall not be a welfare, therapy, counseling, or pairing service.

6. Membership and Subscribership In “The Emerald City” shall be confidential.

6.1. No information shall be divulged, except within the Board, that can identify the address, phone number, or legal name of any Member or Subscriber.

6.2. The Member List, which may use assumed names, shall be used for identification of Members for voting and for obtaining information about and attending Activities.

6.3. The Mailing List, using the mailing address, shall be used only for mailing notices required by the By-Laws or approved by the Board and the Newsletter to Members and Subscribers.

Article V. Cross-dresser, Member, Spouse, Significant Other, Guest, and Subscriber

1. Cross-dresser.

1.1. Shall denote a person, either temporarily or permanently, choosing to portray the appearance and behavior or to live as the gender or sex different than that of birth or rearing.

1.2. Shall include, but shall not be restricted to, persons labeled as transvestites, transgendered, and transsexuals.

2. Member.

2.1. A person proposed for new Membership or renewal after lapse shall:

2.1 .1. Be sponsored by a Member.

2.1 .2. Be of good character.

2.1.3. Be a Cross-dresser, Spouse Significant Other, or have a positive, proven and committed interest in Cross-dressing as evaluated by the Board.

2.1.4. Give a mailing address.

2.1.5. Respect the Purposes and Scope of “The Emerald City”.

2.1.6. Pay all Dues and Assessments in full.

2.1.7. Be responsible for reading, understanding, and acting according to The By-Laws and the Protocol.

2.1.8. Not be denied Membership because of race, religion, age, employment, sex, gender, partner-preference, marital status, national origin, or disability.

2.1.9. Be voted upon at the next meeting of the Board.

2.2. A Member shall:

2.2.1. Have been approved by the Board.

2.2.2. Be of good character.

2.2.3. Be a Cross-dresser, a Spouse, a Significant Other, or have a positive, proven and committed interest in Cross-dressing as evaluated by the Board.

2.2.4. Have paid Dues and Assessments In full.

2.2.5. Have given a mailing address.

2.2.6. Respect the Purposes and Scope of “The Emerald City”.

2.2.7. Read, understand and act according to The By-Laws and the Protocol.

2.2.8. Not be denied Membership because of race, religion, age, employment, sex, gender, partner-preference, marital status, national origin, or disability.

2.3. Each Member shall be entitled to:

2.3.1. Receive notice of and attend all Activities.

2.3.2. Escort Spouses, Significant Others, and Guests to designated Activities.

2.3.3. Present oneself for election as President or Trustee.

2.3.4. Receive a subscription to the monthly Newsletter,

2.3.5. Sponsor a person for Membership.

2.3.6. Receive a current copy of The Resource List.

2.3.7. Receive a current copy of The By-Laws.

2.3.8. Receive a current copy of the Protocol.

 

The By-Laws of “The Emerald City”                                                                     Page 2

 

2.3.9. Receive a current copy of the Member and Mailing List Policies.

3. Spouse.

3.1. A Spouse shall be the legal wife or husband of a Cross-dresser, shall respect the Purposes and Scope of “The Emerald City’, and shall respect the privacy and security of Members, other Spouses, Significant Others, and Guests if participating in Activities.

3.2 A Spouse may apply to become a Member. The Membership shall be separate from the Cross-dresser and shall not be based upon the Cross-dresser being a Member.

3.3. A Spouse shall be escorted at all Activities by a Member, unless the Spouse is a Member.

3.4. A Spouse shall be subject to the rules and guidelines of The By-Laws and the Protocol if participating in Activities.

4. Significant Other.

4.1. A Significant Other shall be the primary partner or a member of the immediate family of a Cross-dresser, shall respect the Purposes and Scope of “The Emerald City” and shall respect the privacy and security of Members. Spouses other Significant Others, and Guests if participating in Activities.

4.2. A Significant Other may apply to become a Member.  The Membership shall be separate from the Cross-dresser and shall not be based upon the Cross-dresser being a Member.

4.3. A Significant Other shall be escorted at all Activities by a Member, unless the Significant Other is a Member.

4.4. A Significant Other shall be subject to the rules and guidelines of The By-Laws and the Protocol if participating in Activities.

5. Guest.

5.1. A Guest shall be a person of good character, shall respect the Purposes and Scope of “The Emerald City”, and shall respect the privacy and security of Members, Spouses, Significant Others and other Guests If participating in Activities.

5.2. A Guest shall be escorted to all Activities by a Member.

5.3. A Guest shall be subject to the rules and guidelines of The By-Laws and the Protocol if participating in Activities.

6. Subscriber:

6.1. A Subscriber shall be a person who subscribes to the Newsletter, but who has not been admitted as a Member.

6.2. A Subscriber shall not be allowed at any Activity except as a Guest.

 

Article VI. Voting by Members.

1. Only Members shall be eligible to vote in any Business Meeting. The Member List as kept and affirmed by the Membership Director shall determine who can vote.

2. Voting by Members by absentee ballot shall be permitted.

3. Voting by Members by proxy shall not be permitted.

4. The Board shall form and publish rules to encourage and insure that all Members, whether present or not, shall have the opportunity to vote for President, Trustees, and Amendments and that only one ballot per Member shall be allowed.

5. The Board shall form and publish rules to insure that ballots for President and Trustees shall be secret using seated envelopes.

 

Article VII. Dues and Assessments

1, Dues shall be charged and collected uniformly of the Members to cover the expenses of “The Emerald City”. A Spouse or Significant Other of a Member who lives in the same household may be a Member by paying a reduced amount of Dues, provided that the other Member pays the full amount.

2. No Assessment, other than Dues, for Membership shall be made.

3, The amount of Dues and the reduced amount for Spouses and Significant Others shall be related to the budget, proposed by the Board, and ratified by the Members at the Annual Business Meeting. Any change in Dues shall be ratified by the Members at a Business Meeting called for that stated purpose.

4, Dues shall be payable in full annually at the beginning of the fiscal year or prorated for Members joining during the fiscal year.

5. Assessments for expenses as approved by the Board may be charged of persons attending certain Activities or for special services.

5.1. The Assessments shall apply only to persons who attend Activities or use the services.

5.2. All Assessments shall be directly related to the cost of the Activities or services.

6. An Assessment as approved by the Board may be charged to Subscribers of the Newsletter.

Article VIII.  Board of Trustees

1. The Board of Trustees, known as the Board, shall be the President and six Trustees.

2. The Board shall govern the affairs of “The Emerald City”.

3. The Members shall elect the Board at the Annual Business Meeting.

3.1. The position of President shall be elected separately from the six Trustees.

3.2. Only Members shall be eligible for election to and serve on the Board.

3.2. The Board shall serve for one year commencing on May 1 and ending April 30.

4. The President and Trustees each shall have only one vote.

4.1. Voting by written absentee ballots shall be allowed at Board Meetings.

4.2. Voting by proxy shall not be allowed at Board Meetings.

5. The retiring Board shall make every effort to provide the Members for the Annual Business Meeting with a ballot of willing, eligible, and appropriate candidates for President and Trustees.

6. Removal from the Board:

6.1. The President may be removed from office by the consent of two-thirds of the remaining Board, subject to the ratification of the Members at a Business Meeting.

6.2. A Trustee may be removed from office by the consent of two-thirds of the remaining Board without action of the Members,

6.3. The President or a Trustee may be removed for missing three consecutive Board Meetings.

7. Filling unexpired terms of the Board:

7.1. The Board shall act at its next regular meeting to fill the unexpired term of the President or any Trustee left vacant for any reason.

7.2. The unexpired term of the President shall be filled by a two-thirds vote of the remaining Board, subject to the ratification of the Members at a Business Meeting.

7.3. The unexpired term of a Trustee shall be filled by a two-thirds vote of the remaining Board without action by the Members.

7.4. The Board shall act in a similar manner to fill any position on the Board not occupied by election.

8. The Board may form special Committees to serve the Purposes of “The Emerald City”. The formation and purpose of the Committees shall be made known to the Members.

9. The Board shall require an audit of the various funds of “The Emerald City” during each year before the Annual Business Meeting and shall make the findings of the audit available to the Members.

 

The By-Laws of  “The Emerald City”                                                                    Page 3

10. The Board shall have the responsibility and authority to make the following majority decisions (unless otherwise noted) with a Quorum as given in Article Xl without the ratification of the Members:

10.1. Recommend changes in the By-Laws to the Members.

10.2. Recommend the division or abolition of “the Emerald City’ to the Members.

10.3. Remove and appoint Trustees other than the President by the consent of two-thirds of the remaining Board.

10.4. Approve the participation or commitment of the resources of “The Emerald City” towards significant special events.

10.5. Issue statements of position on current issues and questions to the media and other interested parties.

10.6. Call Special Business Meetings of the Members as may be required or desired.

10.7. Authorize and review the Member and Mailing List Policies.

10.6. Appoint a second Officer to maintain a backup Member and Mailing List with complete data.

10.9. Accept new Members.

10.10. Remove Members by the consent of two-thirds of the Board.

10.11 Incur obligations and approve payment for Activities.

10.12. Find and retain premises at which Activities shall be held.

10.13. Authorize and form special and standing committees to serve the Purposes of “The Emerald City”and to review the performance of those committees.

10.14. Provide regular Monthly Social Meetings and Monthly Social Activities, as well as other Activities.

10.15. Approve the Newsletter Policy.

10.16. Approve courtesy copies of the Newsletter.

10.17. Revise as necessary and publish the Protocol that shall provide rules and guidelines to Members, Spouses, Significant Others, and Guests.

11. The Board shall not have the responsibility or authority to make the following decisions without the ratification of the Members at a Business Meeting:

11.1. Amend The By-Laws.

11.2. Divide or abolish the Emerald City.

11.3. Remove or appoint the President.

11.4. Provide the Member or Mailing Lists for any purposes other than stated in these By-Laws.

11.5. Repudiate any vote of the Members made at a Business Meeting.

11.6. Delegate to any person, committee or other group the responsibilities and authorities given in The By-Laws.

 

Article IX. Officers

1. The Officers shall be the President and six Trustees.

1.1. The Board collectively at the first meeting after election shall assign the Trustees as Officers with responsibilities and authority as given in the Article IX.

1.2. One Trustee may be assigned more than one Office.

1.3. A Trustee who has not been assigned an Office shall be considered an Officer whose rank shall be last.

2. The Board may move responsibilities and authorities between Officers.

3. The Officers shall not delegate the responsibilities or authorities for their Offices.

4. Retiring Officers shall provide their successors with the appropriate records and files associated with their Offices by the first day of the month following election.

5. Officers may appoint Assistants subject to the consent of the majority of the remaining Board. Officers may dismiss Assistants at any time without other authority.

6. The names, rankings, responsibilities, and authorities of the Officers shall be as follows:

6.1. President.

6.1.1. Shall form the agenda for and preside at Business and Board Meetings.

6.1.2. Shall serve as ex-officio member of all committees.

6.1.3. Shall call and preside at Special Business Meetings as required by the By-Laws or as requested by the Board.

6.1.4. Shall assure through oversight that the responsibilities and authorities of other Offices are performed in a capable and timely manner.

6.2. Vice-President.

6.2.1. Shall serve in lieu of the President if the President shall be absent.

6.2.2. Shall serve as ex-officio member of all committees.

6.2.3. Shall be responsible for outreach and media relations.

6.2.4. Shall be responsible for organizing, training and scheduling the phone-answering service.

6.3. Secretary.

6.3.1. Shall be responsible for the records of “The Emerald City” and the Board.

6.3.2. Shall keep and publish minutes of the Board and Business Meetings.

6.3.3. Shall note a Quorum for each Board Meeting and the necessary number of votes for special Board actions as required in the By-Laws.

6.3.4. Shall correspond with other groups in accordance with the actions of the Board and Business Meetings.

6.3.5. Shall maintain the By-Laws in accordance with the actions of the Board and Business Meetings.

6.4. Treasurer.

6.4.1. Shall be responsible for the finances of “The Emerald City”.

6.4.2. Shall provide a monthly reckoning of the finances to the Board and to the Members through the Newsletter.

6.4.3. Shall open and maintain in good order checking accounts as directed by the Board.

6.4.4. Shall pay accounts as approved by the Board.

6.4.5. Shall propose an annual budget for the approval by the Board to present to the Members at the Annual Business Meeting.

6.5. Membership Director.

6.5.1. Shall chair the Membership Committee.

6.5.2. Shall create and maintain the Member and Mailing Lists.

6.5.3. Shall provide the Vice-President, Newsletter Editor, Activities Director, and backup Officer with appropriate Member and Mailing Lists for the performance of their responsibilities.

6.5.4. Shall create and recommend to the Board changes in the written Member and Mailing List Policies for their review and approval.

 

The By-Laws of The Emerald City                                                                         Page 4

6.5.5. Shall be responsible for encouraging, greeting, and introducing new Members, Spouses, Significant Others, and Guests.

6.5.6. Shall provide any Member with a current Member and Mailing List Policies when requested.

6.5.7. Shall provide each new Member with a current copy of The By-Laws and the Protocol.

6.7.8. Shall provide a current copy of the By-Laws or the Protocol to any Member when requested.

6.5.9. Shall collect and account for Dues and report the receipts to appropriate Officers.

6.6. Activities Director.

6.6.1. Shall chair the Activities Committee.

6.6.2. Shall schedule and organize such Activities as authorized by the Board and the Members.

6.6.3. Shall survey the Members for desired Activities and shall make the results of the surveys known to the Board and Members.

6.6.4. Shall assure that the Assessments as approved by the Board are collected at Activities.

6.6.5. Shall determine that only Members and only Spouses, Significant Others, and Guests escorted by Members attend Activities.

6.6.6. Shall collect and account for Assessments and report the receipts to appropriate Officers.

6.7. Newsletter Editor.

6.7.1. Shall chair the Newsletter Committee.

6.7.2. Shall create and recommend to the Board changes in the written Newsletter Policy for their review and approval.

6.7.3. Shall provide any Member with the current Newsletter Policy when requested.

6.7.4. Shall be responsible for publishing and mailing a monthly Newsletter in accordance with the Newsletter Policy.

6.7.5. Shall provide in the Newsletter for Members the notices of all Activities as provided in the By-Laws.

6.7.6 Shall encourage Members and Subscribers to use the services of the Newsletter.

6.7.7. Shall be responsible for publishing and mailing The Resource List.

6.7.8. Shall encourage appropriate advertising in the Newsletter and The Resource List.

6.7.9. Shall maintain, with the Membership Director, a current Mailing List for Members and Subscribers.

 

Article X. Activities (including Meetings)

1. Board Meetings.

1.1. Shall meet regularly each month with notice of these meetings given to Members in the Newsletter.

1.2. Shall be open to all Members.

1.3. Shall meet on special occasions only for urgent matters, provided the President and all Trustees shall be notified of the meeting and its stated purpose and provided the actions taken in any special meeting shall be ratified in the next regular meeting.

1.4. Any action shall require the approval of four members of the Board.

1.5. The Quorum shall be four members of the Board.

2. Business Meetings.

2.1. Shall be called either as Annual or Special.

2.2. Shall have fifteen days notice to all Members either in the Newsletter or by special mailing.

2.3. No Quorum shall be required.

2.4. Annual Business Meeting.

2.4.1. Shall be held during April.

2.4.2. Shall provide for the approval of the Budget, change in Dues, election of the Board, approval of Amendments to the By-Laws, and other appropriate matters.

2.5. Special Business Meeting.

2.5.1. Shall be called by a majority of the Board or by the petition of twenty percent of the Members.

2.5.2. Shall provide for the necessary ratification of actions or recommendations by the Board, approval of Amendments to the By laws, filling the office of President, and other appropriate matters.

2.6. Group announcements and topics for discussion at all Business Meetings shall be approved by the presiding Officer before presentation.

2.6.1. Business Meetings shall not be used for a forum for group debate and discussion of controversial issues unless the Meeting was called for that stated purpose by the Board.

3. Social and Educational Activities.

3.1. Special agendas for all Social and Educational Activities shall be approved by the Board before the Activities.

3.2. Group announcements and topics for discussion at all Social and Educational Activities shall be approved by the presiding Officer before presentation.

3.2.1. Social and Educational Activities shall not be used for a forum for group debate and discussion of controversial issues unless the Activity was called for that stated purpose by the Board.

3.3. Monthly Social Meetings shall be held each month. Notice to Members shall be given in the Newsletter.

3.4. Monthly Social Activities, other than Monthly Social Meetings, shall be held each month. Notice to Members shall be given in the Newsletter.

3.5. Special Social Activities may be encouraged, sponsored, or provided granted they fall within the Purposes and Scope of The By-Laws.

3.6. Special Educational Activities may be encouraged, sponsored, or provided granted they fall within the Purposes and Scope of The By-Laws.

4. Group Debate and Discussion of Controversial Issues. (new paragraph

4.1.1. The initial forum for group debate and discussion controversial issues shall be at the Board Meetings. The discussion of such topics shall not be permitted at other Activities.

4.1.2. The Board shall create an appropriate forum for group debate and discussion of controversial issues that the Board believes will be of appropriate interest to a significant number of Members.

 

Article XI, Newsletter

1. The Newsletter shall be the authorized form of communication of, for, and between Members. It shall be primarily for the benefit of Members.

2. The Newsletter shall be used to provide notices of Activities as required in the By-Laws, to communicate information and decisions of the Board, and to report appropriately on the Activities of “The Emerald City” and its Members, together with other items of interest in accordance with the Purposes and Scope of The Emerald City.

3. The use of the Newsletter by the President, Trustees, and Members to communicate and discuss shall be encouraged, subject to the Newsletter Policy as approved by the Board.

4. The Newsletter shall be distributed to Members and to Subscribers.

4.1. Information limited to or of interest only to Members need not be distributed to Subscribers or in courtesy copies.

4.2. Courtesy copies shall be distributed as authorized by the Board.

5. The appropriate authority for the rejection of any material submitted for publication by a Member shall be given to the submitting author in a timely fashion.

 

 

The By-Laws of “The Emerald City                                                                       Page 5

 

Article XII. Protocol

1. The Protocol shall provide the code of conduct for Members.

2 The Protocol shall be issued to all new Members.

3. The Protocol shall be issued and amended by action of the Board.

 

Article XIII. Fiscal Year

  1. The fiscal year of “The Emerald City” shall be from July 1 through June 30 of the following year.

 

Article XIV. Disclaimer of Liability

1. The Board., jointly or severally in their Offices, shall not be held liable for actions of Members. Spouses, Significant Others, Guests, or Subscribers.

2. The Board, Jointly or severally in their Offices, shall not be held liable for actions that members of the Board shall take whether in good faith or in accordance with The By-Laws or on behalf of “The Emerald City”.

 

Article XV. Compensation

1. Neither the President, nor any Trustee, nor any Member shall receive any compensation for services on behalf of “The Emerald City”, except for

re-imbursement for such expenses incurred for the Purposes of ”The Emerald City” as may be approved by the Board.

2. The Board, jointly or severally in their Offices, may be compensated by action of the Board for actual and necessary expenses incurred in their defense to which they may be a party by being or having been On the Board.

2.1. If the Board, jointly or severally in their Offices, shall be found liable for negligence or misconduct in their responsibilities or authorities, no compensation shall be made.

2.2. Such compensation shall not restrict other rights and remedies to which the Board, jointly or severally in their Offices, may be entitled by vote of the Members at a Business Meeting called for that stated purpose.

2.3. Compensation shall be limited to the assets of ‘The Emerald City”.

 

Article XV1. Procedures

1. All issues of procedure not given in the By-Laws shall be governed by Roberts Rules of Order on Parliamentary Procedure as most recently revised.

2. The President, or that Trustee acting in his or her stead, shall be responsible for providing this authority at all Business and Board Meetings.

 

Article XVII Construction of By-Laws

1. The Board shall resolve any question of construction of The By-Laws.

2. If any part or parts of The By-Laws are inoperative or conflicting, the Board, giving effect to the intent of The By-Laws as a whole, shall resolve the matter.

3. The Board shall propose language for the next Business Meeting to Amend The By-Laws to resolve any question of construction or the part or parts that are inoperative or conflicting.

 

Article XVIII. Amendment of Bylaws

1. Amendments may be proposed by the Board or in writing signed by three Members and presented to the Board.

2. The Board shall call a Business Meeting for the stated purpose of consideration of the proposed Amendments and written Notice of 30 days shall be given.

3. The proposed Amendments may be modified at the Business Meeting called for that stated purpose, but other portions of the By-Laws cannot be modified without written Notice.

4. Amendment of these By-Laws shall require the consent of two-thirds of the Members.

5. Revised By-Laws, showing the date of adoption, shall be sent to Members after Amendments have been made.

Home    Profile     EC Newsletter     EC Members     EC Events     Events     Links     Membership     Code of Conduct     For Members Only     Contacts